Importance of statutory compliance in HR for an organization

Importance of statutory compliance in HR for an organization

 It is known that the scope of statutory compliance in an organization is limited to deducting taxes from employees' salary and paying it to the government. While it is not the only thing it does, it also ensures that the organization provides adequate benefits to employees as well.

firstly we learn about tax compliance and its importance in business. This needs to be further split into four parts: Withholding, Contributing, Remittance & Reporting.

Withholding: Every employer should follow certain tax rules as mandated by the respective agencies of the government in India, employee salaries are deducted towards Income tax, Provident fund, ESI, Professional Tax, and Labour Welfare Fund.

Contributing: Those above-mentioned deductions are made from the employees for their welfare. Each of these compliances is again governed by a set of rules and formulas.

Remittance:  Once deductions are done from the employees for the month, the employer has to make contributions and arrangements to remit them to the respective departments of the government. There are specific timelines & formats by when they need to be remitted and  Most of the remittances can now be done online through the banking system. 

Reporting: After deductions are made from the employees and remitted to the respective department in government, it is time for filling  ‘Returns’. It is a detailed report submitted by an organization to the respective government departments accompanying the remittances. It contains information on income paid to its employees and the taxes deducted.  Therefore the report should match the remittance made. Again, the respective returns are to be submitted as per specified timelines and formats.

Assessments & Internal Audits:

Authorized inspectors or enforcement officers of government departments are required to audit the remittances and returns for each completed year in order to check for any violations.    

Why WIN HRM Payroll?

Payroll and Statutory compliance in hr is a specialized subject and many prefer it to be managed by professionals due to constant changes in rules and also keeping in mind the adverse impacts of non-compliance. winhrmpayroll software helps you to manage the entire process seamlessly. our hr software support the computation of the right taxes, preparation of accurate reports/challans and link the system to government portals for remittances and filing of returns as well.

ESI Calculation |How to calculate esi calculation on salary in india?

ESI Calculation |How to calculate esi calculation on salary in india?

 What is ESI?

ESI is defined as Employees state insurance (ESI) is a beneficial scheme for employees in India during their health-related problems. Employees' monthly contribution is deducted from employee and employer accounts as ESI Contribution.

As per ESIC rules, ESI deduction is applicable for employees at organizations with the strength of more than 10 persons and it is applicable for full-time employees and not for contract employees.

ESI Contribution is a type of social security for state employees, Deductions and calculations depend on the states of India.

How is esi calculation on salary is done?

Major parameters are 

1. Gross pay

2. DA(Dearness allowance)

3. Employment state

4. City compensatory allowance

ESI contribution is from both employee and employer as employee's contribution is 0.75 % of the gross salary whereas the employer's contribution is 3.25% of the gross salary of the employee.

A sophisticated HRMS solution can make ESI calculation and compliance management easier for the HR department and payroll department.

Advantages of attendance management software

Advantages of attendance management software

Most of the organizations or companies feel difficulty in maintaining the attendance, timesheets manually. As the technology is developed many switched to the automated Online attendance management software which is more helpful and reduces the burden with more accuracy. Below are the advantages of using attendance management software

1. Accuracy 

Accuracy is very important to be maintained by the organization in terms of attendance, timesheet, Errors may occur with humans if we provide them with computer devices too, But an Automated attendance management system provides accurate time records, attendances and minimizes the errors.

2. Productivity/Efficiency

Managing and maintaining attendance manually is very difficult and time-consuming which takes time to process paper sheets and timesheets, scheduling, authorized leave, overtime, and creating payroll manually. with the automated system which does all the work that the administration does and reduces the burden of tracking the employee hours and importing information into the payroll system. Therefore time and effort are saved combined with data accuracy which leads to increased productivity and improves profits.

3. Security

Protecting the data of the employees is very important for every organization, Most attendance management software is highly secured. Specifically, biometric systems are highly secure and can prevent time theft, buddy punching, and reduce administrative costs stemming from forgotten PINs and lost ID cards

4. Real-time Tracking

A cloud-based attendance management system enables time tracking and provides inputs for payroll processing which helps in managing alternative payment schedules and makes all information available in real-time.

5. Flexibility

In this modern world, employees are choosing remote locations to work, These online attendance management system allow organizations to track employee time using a variety of clocking options, such as smartphones, internet networks, swiping technologies, biometric terminals, or desktop readers easily.

6. Visibility/Insights

With the attendance management software, one can get a clear insight of an employee like hours he worked, number of leaves, Overtime, and monthly reports. Customized reports are generated with any data and improve visibility and transparency within the organization.

Features of cloud HR software

Features of cloud HR software

HR Software is one of the most post popular types of systems adopted by many businesses,but choosing the right hr at an affordable price with great features will be more effective. Here are the features to be considered before choosing HR Software.

1.Employee information management

HRM software should have complete information of employee profiles like personal information, job and salary history, banking and tax details, insurance plans, time off requests, disciplinary history, performance feedback, and other custom fields that are important for the company, so that all the employees’ information is linked to the main record, for ease of tracking and reporting. Subsequently, employees can log in to the ESS portal and can check their information, and can have knowledge about their leaves, working days many more.

2.Hiring and Recruitment

HRM software will assist with all human resource responsibilities throughout the employee lifecycle from recruitment to hiring. It can completely streamline the hiring process for HR departments with automated HR system features.

3.Talent Management 

core hr software with robust talent management HR features will evaluate employees well beyond the interview process. Once hired, It can provide information on performance assessments, employee productivity, customer satisfaction, and more. With these programs, the HR Department can receive the feedback of the employees from the software. This helps in reducing the time-consuming team meetings and increases the productivity

4.Benefits Management

Managing employee benefits, like healthcare, pf is a major component of any HRMS solution. Your hr software features should facilitate the workflows and information for benefits and also need to permit employees to enroll in benefits through the HRM minimizes errors and extraneous work.

5.Financial Management

Managing the payment for employees is one of the most important duties of a human resource department. By using an HRM system, your business can streamline this essential HR functionality and ensure all employees are properly compensated that covers Base salary administration, bonus programs, commissions, and stock and long-term incentive management are included in various modules.

6.Time and Attendance Management

cloud hr software can provide functionality for scheduling shifts and attendance. It can schedule employees across departments, locations, and projects, HRM platforms can also give alerts to employees when schedules change or staffing levels are inadequate. Electronic timesheets make payroll and time tracking smooth. Time off management features can handle paid time off accrual and use, disability leave, maternity/paternity leave, and other absences.

How an inefficient leave management software affects your business ?

Leave management processes always have an impact on business, Leaves of the employees must be tracked and validated to make better decisions in terms of human resources. It is very difficult to maintain manual paper-based processes for the HR department to gather information and also to approve or deny the leaves.

As the value of the company increases at the same time the number of employees of the company increases, It will show the impact on the hr department, if they are maintaining the leave reports with traditional paper forms and spreadsheets. To avoid such situations many companies are investing
in leave management software solutions reducing the scope of potential errors.

These are some of the points of an inefficient leave management software that impact on your business

1.Poor Employee Scheduling: proper employee scheduling plays a key role in enhancing productivity and meeting the business goals of the company, with flexible employee shifts and working hours scheduling for employees for various tasks will be difficult and complicated.

Absenteeism can lead to confusion within the organization in multiple forms like poor skill mix, flawed or slow workflows and could result in difficulties in delivering the project on time.

2. Impact employee's performance: Employees should maintain proper work-life balance for businesses to deliver outstanding results. Employees taking too many leaves will only clock-in for a few hours of work every day and end up not being productive even when they are present. In the same way, employees who do not take enough time off may stress themselves and overworked. In both cases, employees will not deliver the expected performance you would want, so it's
difficult for managers to track their employee's time-off to ensure a proper work-life balance is maintained.

3. Crunch on available resources: managers must keep an eye on individual leaves of the employees to ensure a sufficient workforce is available in the office to manage the tasks and meet deadlines, But without any time-off software solutions it is very difficult for managers to track the time-off of the each employee.

4.The Bottom line: However, a strong leave management software with advanced features could empower your company to manage their employees more effectively than they do now, By
using leave management software complete life cycle of the employee can be tracked though the employee is on leave for a short or long period of time.

Increase in workplace efficiency using attendance management software

Increase in workplace efficiency using attendance management software

1. Every organization wants to know how their employee spend their time when they are working for clients. Attendance management not only useful to bill clients but also reduces the time HR Managers spend on administrative and attendance related activities.

2. Manual attendance maintenance may lead to many errors, so replacing them with attendance management software will help companies to save time reduce administrative work. Attendance management software makes simple and effortless in maintaining and tracking data of the employees.

3. By using the right attendance management software an organization can have a great deal of time and minimize errors that are often made by wrong attendance calculations which help in saving efforts, time and money and makes the workplace more productive.

4. The best attendance management software will have features like a good web-based software which allows access anywhere any time and implement overall timesheet easily, quickly, calculate payrolls and manages holidays and week offs easily

some core features of win hrm attendance management software are :

1.Attendance Policies

2.Integrates with biometric devices

3.Attendance capture from varied sources

payroll features need to be considered before selecting a payroll software

payroll software 

1. Payroll solution supported by Right HRIS: HRIS stands for the Human resource information system it acts as a data source to payroll software. When we go through employee payslips we not only find the basic employee pay information, but also other details like grade or pay-range, leave and absence data, Thus HRIS is the source of all these information and the correct production of data is only possible if payroll system is integrated with HRIS. A fully integrated HRIS plays the key factor in getting employees paid on time and correctly.

2. Safeguarding Business with automated payroll compliance: Once you selected the right HRIS, Then the main thing u need to consider is whether ur payroll solution accommodates the ever-changing tax laws. payroll compliance is the pillar of the payroll system. Non-compliance may lead to heavy fines, and the fluid natures of tax laws need administrators to monitor the changes and adapt to them in their payroll system and the changes will be in huge numbers, Thus if you adopt a payroll software which is 100% statutory compliantly and automatically incorporates changes and updates then u no need to worry about PF, PT, LWF and ESI Calculations.

3. Choose a payroll solution that works efficiently on Reporting and analytics: payroll analytics helps in understanding where the money is going and what benefits does business is getting from these expenses. The right payroll software helps in knowing insights on department-wise budgets, compensatory breakdowns, provide statistics on employee count, salary and benefits and also gives insights about hiring statistics and turnover rates. payroll analytics helps finance teams in providing accurate results over a period and that will help them to budget accurately and manage cash flows. Therefore the right payroll software helps you to know about the data without breaking a sweat.

4.Data Security: Any information of the employees should be carried out with utmost care and it is important that your payroll software is equipped with high-security protocols. The best way to secure data is by educating the employee about the importance of handling sensitive information. The right payroll software assures that your data is protected by several layers of data encryption. 

Advantages of cloud attendance management software

Advantages of Attendance management software

Online attendance management software 
1.Accuracy: Maintaining the attendance record of the employees is very difficult and also
if there is any mislead it may lead to a lot of troubles to the organization from employees,
By using winhrmpayroll attendance management software u can maintain accuracy in attendance

2.cost reduction: A paper-based system may give a chance to provide an inaccurate time report,
But you can avoid such type of misleads through the high-quality attendance monitoring system, thus the software helps you in saving a lot of money that you would have lost through payroll
errors and fraud.

3.Flexibility: Few of the employees may work from home or at remote locations by using
attendance management software u can track employee time using a variety of options such as
smartphones, internet networks, swiping technologies, biometric terminals or desktop readers

4.Visibility/insights: By using attendance management software one can generate the monthly summary reports of the employees.

Advantages of core hr software

Core HR refers to the functions carried out by the hr department and data about employees, core HR software Plays a vital role in the growth of an organization. By using core HR Software u can store the employe data, automate repeating HR tasks, and generating reports as per our requirement. It also facilitates core HR functions like recruiting onboarding, training, scheduling, and compliance.

Features of core HR software :

1.Database: core hr software must be secure as it consists of employee data like employee personal details, job details, employment history, benefits information,

2.Scheduling: scheduling is more about when an employee is going to work, It also deals with employee absence tracking and payment of sick leave benefits vacation approvals.

3.Employee self-service portal: It is easy for employees to apply for leaves in the ess portal and also they can update their personal information therefore it creates positive employee experience.

4.Reports: By using core hr software u can generate reports thus it will be helpful in maintaining positive insight to the operations

Advantages of statutory compliances

statutory compliances define adhere  rules and regulations that an organization follows when dealing
with its employees

1. It ensures that the employees are paid based on the work they have done.

2. It ensures that the employees are not working for long hours or inhuman conditions.

3. It protects organizations from unreasonable wage or benefit demands from employee unions

4. It prevents organizations from legal troubles.

5.TDS Deductions: Employees having reasonable pay scale will have to lose a sum of money to TDS Deductions made by the employers of the company, Education, travel leave, medical allowance impacts TDS Deductions

6.wage system: Statutory compliance in HR benefits where there are minimum wages, This system helps in maintaining fixed and standard incomes for skilled and unskilled labours.

7.Provident fund: pf is the money saved for the workers to ensure that their basic needs are taken care of after they retire or not able to work.

8.Bonus act: Bonus is given to the employees for their performance over the period of time, This motivates employees to work with more efficiency for the betterment of the organization.

Advantages of leave management software

It is very difficult to maintain leave records of employees manually or using spreadsheets, excel and also takes a lot of time to avoid such problems online leave management software is helpful.

leave management system 
1.Accuracy: Accuracy is more important when it comes to leave report even small mismatch may lead to troubles to avoid such things and be more accurate online leave management is helpful.

2. Leave policies: Leave management software has rules for taking leaves and approvals and it allows employees or managers  not to misuse the leave policies

3.Time-saving: By using online leave management software a lot of time is saved

4.Information about the employee: Leave management software has employee data stored in it, so u  can easily track the employees leave report and helps in reducing the effort to track how many days an employee is in leave and how long the leave can be

Advantages of payroll software

Advantages of payroll software :

payroll software 
For every employee of the organization, you need to pay a salary at the end of the month, it is very difficult if you are going with manual because it includes dealing with many risky tasks like calculating a number of working days, generating payslips. A good payroll system will help you
to reduce such tasks

1. It makes easy in payroll calculations and deductions

2. It also generates payslips

3. It reduces the effort in calculating bonuses, expenses, holiday pay, etc.

4. It helps in generating annual reports

5. It also reduces efforts by storing data such as payslips and annual reports

payroll software also provides additional information about data and analysis to make payroll
information more useful to your business

1.Linking payroll software with time recording: By linking payroll software with time recording
one can track the attendance report of the employee or hours he worked and this allows you to
automatically transfer information about hours he worked into payroll software and make payroll
calculations much easier.

2.storing personal records: Most of the organizations will store their employee annual leave records, so by using payroll software u have the facility to store annual leave records this helps in maintaing extra software.

ESS portal- ESS Software-Employee Self Service Portal

Features of ESS Portal :

ESS Portal 
1.Help DeskEmployees can use this feature to find a way to reach their destination. By using help desk feature employees can access personal records, schedule tasks and access other company-related information from location, it helps in saving time and gives a sense of empowerment to employees.